Student Records

The mission of HCS Records Management is to assure the appropriate tracking and storage of records created and maintained by the Huntsville City Schools District and to provide reference and retrieval services to district schools/offices as well as to the general public. We provide for the timely destruction of records that have reached their legal retention period and ensure the preservation of records that have been determined to hold continuing value.


An individual may request a copy of his/her transcript by clicking the link below.  Faxed requests will not be accepted. Our office hours are Monday-Friday, 8:00am-4:30pm.

Records Request Application

Ms. Terra Fletcher
Records Management Specialist
Office: 256-428-8363
Location: Mastin Lake Facility


Current / Recent Students

Please contact your child's school for immediate assistance. Recent graduates may request records from their school up until July of the year they graduate.

Former Students

Former HCS students eighteen (18) years of age or older must request their records themselves unless legal documentation is provided allowing another adult to obtain records on the former student's behalf.  Confirmation of requestor's identification is required.

Requests from School Districts, Universities, Employers, and Verification Companies

Please provide a physically signed record release statement on agency letterhead with the request and fee.

Requests from Officers of the Court, Law Enforcement, and Social Services

Please provide legal documentation (subpoena) allowing HCS Records Department to release the records requested.accordion content

G.E.D. Records

Please contact the State Department of Education in Montgomery, AL. @ 800-392-8086.

Special Education Student Records

Special education records are kept for five years after the student leaves the program or system and then destroyed. However, the HCS Records Department has archival Special Education records of former students born between the years 1948 and 1964. Please contact HCS Special Education Department for more information.


Special Education Department
2800 Poplar Ave
Huntsville AL 35816

Additional Information

Student records are protected by the Family Educational Rights and Privacy Act (FERPA). Their privacy is not impacted by the Freedom of Information Act (FOIA). FOIA does not grant anyone the right to view a student’s school transcripts, school district records of attendance or an individual’s criminal record. Records regarding a former student are not covered under FOIA but are accessible to said individual, or a third party at their written consent, under the Privacy Act.

We cannot provide copies of diplomas. 


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